AI consulting for small business

What should a small business get from an AI consultant?

Short answer

A working system, not a slide deck. A good AI consultant finds the one or two jobs where AI saves real hours, builds it into the tools your team already uses, and stays to keep it running. AImpact Nexus does that as a Managed AI Provider in Fort Wayne, Indiana: we set up your own private AI system, put it to work on those jobs, and run it month to month. Implementation starts at $5,000 and the AImpact OS is $599/mo.

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Print-style cutaway of a small business building at night: every room is dark except the front office, lit and in order, the first job to fix

Why most AI consulting doesn't stick

The usual engagement ends with a roadmap and a few demos. Then the consultant leaves, the tools change, the one person who understood it gets busy, and the team drifts back to doing it by hand. The problem isn't the advice. It's that nobody is left owning the system.

How we work

  1. Step 1

    Find the work

    A 30-minute call, then a look at where your people lose hours: inboxes, retyping, follow-ups, searching for answers.

  2. Step 2

    Agree on one result

    We write down the job, the rules your team follows, and what "working" means before we build anything.

  3. Step 3

    Build it into your tools

    On your own private AImpact OS, connected to the email, files and systems you already use.

  4. Step 4

    Run it with you

    We monitor it, fix it, and add the next job. Every action is recorded so you can check our work.

What it looks like running

Real businesses, real numbers

Before and after

Hours per loan package

Loan servicing department

Before
6–10 hrsWith AI
1–2 hrs

Slowest reply to a patient request

Medical practice pilot

Before
16 daysWith AI
under 3 days

70–90%

less time on each loan package

Loan servicing department, with an AI sidekick

  • $10K

    a year saved replacing licensed document software

    ABM Office Resources

  • 6,018

    documents read and indexed by AI

    ABM Office Resources

  • 900

    changes shipped by the owner since June

    MyGeneCode

  • 22/22

    patient requests answered during the pilot

    Medical practice pilot

Read the case studies

Managed AI Provider

You don't staff it. We run it.

An AI consultant who leaves after the project is a cost. One who keeps the system running is an operator. We price and work like the second: published monthly pricing, one accountable team, and an audit trail on every action the AI takes. If you want the AI to be private and your agents managed in one place, that is built in.

AImpact Nexus is a Managed AI Provider (MAP): the MSP model, applied to AI. Our founder spent 17 years running a managed services company before its $7M exit. Same playbook: we set it up, keep it running, and stay accountable for it. What is a Managed AI Provider?

Who it's for

  • Owners doing the work of five

    You know AI could help and you don’t have the hours to figure out where.

  • Teams already pasting into ChatGPT

    People are using AI on their own. You want it safe, shared and owned by the company.

  • Businesses that tried and stalled

    You bought tools or ran a pilot, and nobody kept it going.

  • Manufacturers and multi-site operators

    ERP data, shop-floor know-how and reports that should not take a day to pull.

Pricing

What it costs

Published prices. Month-to-month on the OS.

AImpact OS

$599/mo

your AI · $699/mo if we carry usage

  • Dedicated virtual private server and database
  • Employee brain (private employee data)
  • Company Brain with ACLs (private company data)
  • Vault, notetaker, workspace, chat
  • One REINS — we run it
  • Two named instances
  • Updates and support

Extra named instance — $79/mo

After the first two. Sidekick, employee brain, support. $104/mo if we carry usage.

Implementation — from $5,000 one-time

Setup, company knowledge loaded, your people onboarded.

Add-ons

Extra REINS $199/mo. ARIA + Nexus Studio (marketing) $799/mo. Custom apps on a second server from $149/mo.

Full pricing

Questions buyers ask

What should a small business get from an AI consultant?

A working system, not a slide deck. A good AI consultant finds the one or two jobs where AI saves real hours, builds it into the tools your team already uses, and stays to keep it running. AImpact Nexus does that as a Managed AI Provider in Fort Wayne, Indiana: we set up your own private AI system, put it to work on those jobs, and run it month to month. Implementation starts at $5,000 and the AImpact OS is $599/mo.

What does an AI consultant actually do?

They look at how your work gets done, pick the tasks where AI pays off, and get those tasks running. That means mapping the steps your people keep in their heads, connecting AI to your email, files, CRM or ERP, testing it on real work, and training the team. A consultant who only hands you a strategy document has done the easy part.

How much does an AI consultant cost?

Consultants charge by the hour, by the project, or on a retainer, and prices vary widely. Our prices are published: implementation starts at $5,000 one-time, and the AImpact OS that runs the work is $599/mo with your own AI account or $699/mo if we carry usage. Manufacturing, multi-site and regulated projects get a written fixed price after a 30-minute call.

Do I need an AI consultant, or can I do it myself?

If you have someone with time to learn the tools, connect them to your systems, and keep them working as models change, you can do a lot yourself. Most small businesses don’t have that person. The work rarely fails at the first demo; it fails three months later when nobody owns it. That ongoing ownership is what you are really paying for.

How is a Managed AI Provider different from an AI consulting firm?

A consulting firm usually advises and leaves. A Managed AI Provider works like a managed IT provider: we install the system, run it, update it, and stay accountable for it every month. You get the consulting up front and an operator afterward.

How long until AI is doing real work in my business?

It depends on the job and your systems. In one pilot we ran for a medical practice, a two-week build took waitlist requests off the front desk. A loan servicing team cut each monitoring package from 6 to 10 hours down to 1 or 2. Bigger rollouts, like giving a whole leadership team their own agents on one company brain, are done in phases so something useful is working early.

Do you work with businesses outside Fort Wayne?

Yes. We are based in Fort Wayne, Indiana, and work with clients across Indiana and beyond. Most of the work happens remotely; we come on site when the job calls for it.

What happens to our data?

Your company runs on its own dedicated server and database, with permissions on company data and on every agent. When a business needs more, we deploy inside its own cloud environment. We do not claim any compliance certification; tell us your requirements and we will say plainly what we can meet.

Related answers

Find the first job AI should take over.

Thirty minutes with our team. Bring the task that eats your week; we'll tell you honestly whether AI should do it.

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